For UK conveyancing & leasehold firms
Simplify leasehold cases for your clients.
LeaseFlow gives clients a simple visual timeline showing exactly where their case stands, what happens next, and what they need to do — without calling your office.
14 Acacia Avenue, Flat 3 · Lease Extension
Section 42 statutory · Jane Beaumont (client)
Initial notice served
12 Sep 2024
Counter-notice received
08 Nov 2024
Valuation agreed
21 Jan 2025
Draft transfer
Mid Feb 2025
Completion
Mar 2025
Trusted by conveyancing firms across England & Wales
80%
Reduction in client update calls
3+ hrs
Saved per fee-earner per week
10 min
From signup to first case live
100%
England & Wales focus, statute-first
Pricing
Simple pricing for conveyancing firms.
No per-user fees. No setup costs. Cancel anytime.
Starter
Perfect for smaller firms getting started.
- Up to 25 active cases
- Timeline generator
- Client share link
- Basic branding
- Email updates
Pro
The plan most firms choose.
- Unlimited active cases
- Client portal login
- Document uploads
- Custom branding
- Case templates
- Priority support
Premium
For larger firms that need full control.
- Everything in Pro
- Multi-user team management
- Team roles & permissions
- Full white-label
- Advanced reporting
- Priority onboarding & support
All plans start with your first month free. Cancel anytime before day 30 and you won't be charged.
The problem
Leasehold cases are complex. Your clients feel it.
Clients don't understand the leasehold process or timeline.
Repetitive 'what's the status?' emails clog every inbox.
Unclear milestones and slipping deadlines erode trust.
Documents and updates scattered across email, drives and shared folders.
LeaseFlow replaces confusion with clarity.
How it works
Three steps from chaos to clarity.
Create a case
Open a new lease extension or enfranchisement case in seconds — pre-built UK templates do the heavy lifting (Section 42, collective enfranchisement, statutory and informal routes).
Generate a visual timeline
LeaseFlow auto-plots statutory deadlines, valuation windows, counter-notice periods and completion targets onto a single timeline your team and client can both read.
Share secure client access
Invite your client to a read-only portal. They see exactly where the case is, what's next, and which documents they need to action. No more weekly update emails.
Features
Built for modern conveyancing firms.
Every feature solves a specific operational pain — not a generic legal-tech checklist.
Dynamic leasehold timeline generator
Statutory dates calculated automatically from the date of the initial notice. Counter-notices, tribunal windows, valuation deadlines — all plotted.
Secure client portal
Read-only client view of their case. They see status, next steps, and required actions without you sending another update email.
Case status tracking
Each case has a single live status — Initial Notice Served, Awaiting Counter-Notice, Valuation, Negotiation, Completion — visible to your whole team.
Document sharing & vault
Upload, organise and share case documents from one place. Title plans, leases, valuations, draft transfers — all version-controlled.
Automated email updates
Clients receive scheduled progress emails — generated from real case data, branded to your firm. Set once, runs forever.
UK lease extension templates
Pre-built templates for Section 42 notice, Section 13 collective enfranchisement, Right to Manage applications, and informal extensions.
GDPR compliant infrastructure
UK-hosted (AWS eu-west-2), AES-256 at rest, ICO registered. Built to the data-handling standards UK solicitors are required to meet.
Client messaging audit trail
Every message and document share is logged. Useful for SRA evidence, complaint defence and case handovers.
Inside LeaseFlow
Built so your clients finally get it.
A glimpse at how a real lease extension looks for both your team and your client.
Cases · Active
14 openCase dashboard
Every active matter at a glance — stage, address, last update.
Timeline · LE-0042
Visual timeline
Statutory deadlines plotted automatically — the same view your client sees.
Client view
Jane B.Where we are
Valuation agreed
We've reached agreement on £14,200 premium.
Documents shared
Client portal
Your client sees status, next step, and shared docs — without an email.
👉 Less time on updates · 👉 Fewer emails · 👉 Happier clients · 👉 A more professional firm image
Why LeaseFlow
Why not just email?
It's not about doing more — it's about removing the friction that's slowing your firm down today.
Email & spreadsheets
LeaseFlow
Use cases
Made for UK leasehold work.
Lease extensions
Section 42 statutory route, informal extensions, tribunal references — full lifecycle support.
Collective enfranchisement
Section 13 notices, qualifying tenant tracking, nominee purchaser setup, completion.
Right to manage (RTM)
Section 79 notices, qualifying flats, counter-notices, FTT applications.
Also useful for: enfranchisement valuations, RTM disputes, ground rent challenges, freehold purchases, and managing block-of-flats cases.
Security & compliance first
Built to the standards UK solicitors expect.
We hold your case data with the same gravity as you do. UK-hosted, encrypted, auditable, and tested against the SRA Code of Conduct.
GDPR compliant
AES-256 encryption at rest
UK-hosted (AWS eu-west-2)
SRA-friendly audit trail
Ready to reduce client confusion?
See a 15-minute demo with your own use case. We'll walk you through how a typical lease extension looks in LeaseFlow.